Pebb’s Time Off feature helps companies manage employee PTO, vacation days, sick leave, unpaid leave, personal days, and other time-off requests in one place.

Employees can request time off directly from Pebb, while managers can review requests, approve or decline them, track paid and unpaid days, filter request history, and download reports. Everything can also be accessed and managed from the Pebb mobile app, so employees and managers can handle time off from anywhere.

Time Off is part of Pebb’s People area, next to the employee directory. It gives every team a clear view of who requested time off, what was approved, what is still pending, and how many days were taken during the year.

Time Off is used to manage employee absence requests in a clear and organized way.

Instead of handling PTO through WhatsApp messages, emails, spreadsheets, or verbal approvals, Pebb keeps the full request record in one place. Each request includes the employee, dates, number of days, time-off type, approver, status, notes, and creation date.

Teams use Time Off for:

Paid vacation
Unpaid leave
Sick days
Personal appointments
Holiday leave
Family leave
Medical appointments
Short-term absence requests
Branch or department-level PTO tracking

For companies with frontline teams, this is especially important because time off affects shift scheduling, coverage, and day-to-day operations.

A restaurant manager needs to know who is unavailable before building the weekend schedule. A hotel needs to avoid approving too many housekeeping absences on the same day. A construction company needs to make sure enough workers are available at each site. A retail store needs coverage during busy sales periods.

Pebb helps teams make those decisions without losing track of requests.

Time Off appears inside the People section.

At the top of the People page, there are two tabs:

Directory
Shows employee profiles and people information.

Time Off

Shows PTO summaries, request history, approvals, reports, and time-off actions.

Click Time Off to open the Time Off management page.

Like other Pebb features, Time Off works across web and mobile. Employees can request time off from their phone, and managers can review time-off information from mobile as well.

The main Time Off screen gives managers and employees a full view of time-off activity.

The screen includes:

Selected member
Time Off Summary
Year selector
Requests History
Status filter
Refresh button
Report button
Pending for approval button
Request Time Off button

At the top-left of the page, Pebb shows which employee you are currently viewing.

For example:

Viewing: James Chen
Team Lead

This means the Time Off Summary and Request History currently belong to James Chen.

The Change button lets managers switch to another employee.

This is useful when reviewing PTO for different people across the team.

Clicking Change opens the Select Member window.

This window includes:

The search bar lets you quickly find a team member by name.

This is useful in larger companies where the Space may include many employees.

The list shows available members with:

Profile photo
Name
Role or title

For example:

Alex Thompson — Team Member
Don Robin — Field Manager
James Chen — Team Lead
Kobe Gendel — Field worker
Maria Garcia — Coordinator

The currently selected member is highlighted and marked with a checkmark.

After choosing another employee, the Time Off page updates to show that person’s summary and request history.

Closes the Select Member window without changing the selected employee.

The Time Off Summary gives a quick yearly overview for the selected employee.

For example:

Time Off Summary — James Chen

The summary cards show:

Shows the total number of time-off days recorded for the selected employee during the selected year.

For example:

1 Total Days

This includes approved time off shown in the employee’s history.

Shows how many of the employee’s time-off days were paid.

For example:

1 Paid

This is useful for tracking vacation days, paid holidays, paid personal days, or other paid leave.

Shows how many of the employee’s time-off days were unpaid.

For example:

0 Unpaid

This is useful for tracking unpaid leave, unpaid personal days, or unpaid absence.

The year dropdown lets you choose which year to view.

For example:

2026

When you change the year, the Time Off Summary and request history update for that year.

This helps managers review PTO across yearly cycles, which is helpful for HR, payroll, planning, and reporting.

The Requests History section shows all time-off requests for the selected employee.

Each request card can include:

Time-off type
Status
Date range
Number of days
Paid or unpaid label
Approver
Created date
Note
Copy link icon

Example request:

PTO
Approved
Mar 8, 2026 – Mar 8, 2026
1 day
Paid
Approver: Don Robin
Created: Mar 1, 2026
Note: Personal appointment

This gives managers and employees a clear record of what was requested and what happened with each request.

The type explains what kind of leave the employee requested.

Examples:

PTO
Holiday
Sick Leave
Vacation
Personal Day
Unpaid Leave
Medical Leave
Family Leave

Every time-off request has a status.

The status helps everyone understand where the request stands.

Statuses can include:

Pending
The request was submitted but has not been approved or declined yet.

Approved
The request was approved by the selected approver or manager.

Declined
The request was reviewed and rejected.

Cancelled
The request was cancelled, usually because the employee or manager no longer needs it.

The request card shows the requested start and end date.

For example:

Mar 8, 2026 – Mar 8, 2026

If the request covers one day, Pebb shows it as:

1 day

If it covers several days, Pebb shows the full number of days.

The request card shows whether the request is paid or unpaid.

For example:

Paid

This depends on the selected Time Off Type.

A paid vacation type may count as paid. An unpaid leave type may count as unpaid.

The request card shows who approved the request.

For example:

Approver: Don Robin

This helps keep the approval trail clear.

The request card shows when the request was created.

For example:

Created: Mar 1, 2026

This helps managers understand how far in advance the employee submitted the request.

The note section shows any extra information added to the request.

For example:

Personal appointment

Notes are useful when employees need to give context, such as:

“Doctor appointment.”
“Family vacation.”
“Wedding.”
“Personal appointment.”
“Need this day off after a night shift.”
“Vacation we talked about. Thank you!”

The link icon lets users copy or open a direct link to the request.

This is useful when a manager needs to share a specific request in a conversation, support case, or internal follow-up.

The status dropdown lets users filter the request history.

Available filters include:

All Statuses
Shows every request, no matter the status.

Pending
Shows only requests waiting for approval.

Approved
Shows only approved requests.

Declined
Shows only declined requests.

Cancelled
Shows only cancelled requests.

This makes it easier for managers to focus on the requests that need attention.

For example, a manager can choose Pending to review open requests before building next week’s schedule.

The refresh icon reloads the request history.

Use it when you want to make sure you are seeing the latest status updates, especially after approving, declining, or submitting a request.

To submit a new time-off request, click Request Time Off +.

This opens the Request Time Off window.

Employees can use this to request their own time off. Managers can also use it to create a request on behalf of an employee, depending on permissions and workflow.

The Request Time Off window includes:

Start Date
End Date
Total Time Off Days
Time Off Type
Create New Type
Send Request To
Notes
Cancel
Submit Request

The Start Date is the first day of the requested time off.

For example:

6/16/26

The date picker icon lets the user choose the date from a calendar.

The End Date is the last day of the requested time off.

For example:

6/21/26

The start and end dates define the full time-off period.

This field shows how many days the request should count as.

For example:

4

The helper text says:

“Adjust to exclude weekends or holidays”

This means the user can adjust the number of counted time-off days if the date range includes days that should not count.

For example, if someone requests June 16 to June 21, that range may include a weekend. The total calendar range may be longer, but the actual PTO count might be only 4 workdays.

This is important because many companies count only working days as PTO, not weekends or company holidays.

The Time Off Type is required.

It defines what kind of time off the employee is requesting.

Example:

Holiday (Paid)

The dropdown lets the user select from available time-off types.

Possible examples include:

PTO
Holiday (Paid)
Vacation
Sick Leave
Personal Day
Unpaid Leave
Medical Leave
Family Leave

The type can also help determine whether the request counts as paid or unpaid.

The Create New Type button lets admins or authorized users create a new time-off type.

This is useful when the company wants to track different kinds of absence separately.

For example:

Paid Vacation
Unpaid Leave
Sick Day
Bereavement Leave
Jury Duty
Religious Holiday
Medical Appointment
Parental Leave
Study Day
Emergency Leave

Using separate types helps with reporting and gives managers a better picture of why people are taking time off.

The Send Request To field is required.

This is the manager or approver who will receive the request.

The selected approver is shown with profile photo and name.

For example:

Kobe Gendel

The Change button lets the user choose a different approver.

This is useful when employees report to different managers, or when a specific branch manager should approve time off.

The Notes field is optional.

Employees can use it to explain the request.

Example:

“The vacation we talked about. Thank you!”

Other examples:

“I have a doctor appointment.”
“Family event.”
“Need to travel that week.”
“Personal appointment.”
“Requesting unpaid leave for this period.”
“Vacation approved verbally by my manager.”

Notes help managers understand the request before approving or declining it.

Closes the Request Time Off window without submitting the request.

Submits the request to the selected approver.

After submission, the request appears in the employee’s request history and can be reviewed by the approver.

The Pending for approval button gives managers a quick way to review requests that still need a decision.

This is useful for managers who approve PTO for several employees.

Instead of checking each employee one by one, the manager can open pending requests and review what needs attention.

A manager might use this every morning, before payroll, or before creating the weekly schedule.

When a request is pending, the selected approver can review it and decide whether to approve or decline it.

An approved request becomes part of the employee’s Time Off Summary and Request History.

A declined request remains visible in history, but it does not count as approved time off.

This gives both employees and managers a clear record of the decision.

The Report button opens the Download Time Off Report window.

This lets managers download time-off records for a selected year and member group.

The report window includes:

Choose the year for the report.

For example:

2026

This controls which year’s time-off data is included.

Choose whose time-off data should be included.

For example:

All Members

This is useful for exporting PTO data for the entire Space or company.

Depending on setup, managers may also be able to select a specific member.

Closes the report window without downloading.

Downloads the Time Off report.

This is useful for HR, payroll, management review, compliance records, and yearly absence planning.

Time Off becomes even more useful when used together with Pebb’s Shift Scheduling feature.

Approved time off can help managers avoid scheduling employees when they are unavailable.

For example:

A restaurant manager can check who is off before assigning dinner shifts.

A hotel can avoid assigning a housekeeper who has approved PTO.

A construction manager can see who is unavailable before planning site coverage.

A retail manager can plan around approved vacation days before building the weekly schedule.

This helps prevent scheduling mistakes and reduces last-minute back-and-forth.

Everything in Time Off can also be accessed and managed from the Pebb mobile app.

Employees can request time off directly from their phone.

Managers can review time-off information and handle requests while away from their desk.

This is especially helpful for frontline teams, field workers, store managers, hotel department managers, restaurant managers, and construction site supervisors who do not always work from a computer.

For example, a restaurant employee can submit a vacation request from the mobile app after their shift. A hotel manager can check pending approvals from their phone while walking the property. A construction supervisor can review who is off before assigning workers to a site.

A retail store can use Time Off to manage vacation requests, personal appointments, sick days, and unpaid leave.

Example:

A cashier requests one paid day off for a personal appointment. The store manager approves it, and the request appears in the employee’s history as paid PTO.

This helps the manager avoid assigning that employee to the register that day.

Restaurants can use Time Off to avoid staffing problems during busy service hours.

Example:

A chef requests four days off for a vacation. The manager reviews the request, checks the weekly schedule, and approves it only if there is enough kitchen coverage.

The request is then stored in the chef’s Time Off history.

Hotels can use Time Off by department or property.

Example:

A housekeeper requests time off during a holiday week. The housekeeping manager can review the request before approving it to make sure enough staff are available for room turnover.

Front desk, maintenance, housekeeping, and food service teams can all manage PTO in a clear way.

Construction companies can use Time Off to plan job site coverage.

Example:

A field worker requests unpaid leave for two days. The field manager reviews the request and makes sure another worker can cover the project site before approving it.

This helps avoid showing up short-staffed on active job sites.

Warehouses can use Time Off to manage team availability across shifts.

Example:

A forklift operator requests a paid vacation day. The warehouse manager approves it and then checks the shift schedule to make sure another certified operator is available.

Office teams can use Time Off for vacation days, holidays, sick leave, or personal days.

Example:

A team lead requests PTO for a family trip. The manager approves the request, and HR can later download a yearly report for payroll and planning.

Create clear time-off types so employees choose the right reason when submitting requests.

Use paid and unpaid types to make reports easier to understand.

Ask employees to submit requests as early as possible, especially before holidays or busy seasons.

Use the notes field for helpful context, not long explanations.

Choose the correct approver so requests go to the right manager.

Check pending approvals before building shift schedules.

Use the status filter to quickly find pending, approved, declined, or cancelled requests.

Review the yearly summary to understand how much time off each employee has taken.

Download Time Off reports for payroll, HR records, and yearly planning.

Encourage employees and managers to use the mobile app, especially if they are rarely at a desk.

Time Off in Pebb gives companies a simple way to manage PTO and leave requests without losing track of messages, approvals, or spreadsheets.

Employees can request time off in a few steps. Managers can review requests, track paid and unpaid days, filter by status, view request history, and download reports.

Because it works on both web and mobile, Time Off fits the way frontline and office teams actually work.

For teams already using Pebb for communication, shifts, clock-in, forms, tasks, and employee profiles, Time Off keeps employee availability connected to the rest of the operation.